Does it pay invoices?
No. It prepares them for approval. Paying stays with your team and your approval rules.
Invoice matching · J-01
Supplier invoices matched to the PO and receipt before anyone in AP touches them.
We build a system that reads every invoice that reaches your AP inbox, matches each line to the purchase order and the goods receipt, and queues the clean ones for approval in your accounting system. Your team handles only what doesn’t match. Measured before and after.
What changes
What it takes off your AP team.
Today
- Every invoice keyed in by hand from a PDF
- The three-way match done line by line: invoice, PO, receipt
- Duplicates and price changes caught late, or after payment
- Vendors chasing payment while invoices wait for review
With the system
- Read on arrival, from the email or the PDF, header and every line
- Matched to the purchase order and goods receipt, within tolerances you set
- Duplicates, price changes and short shipments flagged before approval
- Only the mismatches reach a person, each with the reason
How it handles an invoice
Five steps, and a person at the end.
- 01
Reads
Invoices from your AP inbox or vendor portal: PDFs, scans and e-invoices.
- 02
Matches
Each line to its purchase order and goods receipt, within the tolerances you set.
- 03
Checks
Duplicates, prices, quantities, tax and payment terms.
- 04
Drafts
The bill in your accounting system, coded and ready to approve.
- 05
Hands over
Clean invoices go to approval. Mismatches reach a person, flagged with the reason.
What we measure
Measured on your invoices, before and after.
We take these numbers on your own invoices before we build, and again once the system runs alongside your team.
- Time to process an invoice
- from received to ready to approve
- Invoices matched without a touch
- share of invoices
- Exceptions caught before payment
- duplicates, price and quantity mismatches
- AP hours on data entry
- per week
Your accounting system stays. We build inside it: NetSuite, QuickBooks, Xero, Sage Intacct, Microsoft Dynamics, Bill.com, or the accounting system you already run.
The closest work we’ve shipped
Our e-invoicing engine numbers, signs and submits invoices to Bolivia’s tax service: 10 a second with zero errors in 3,000 on its test system, and it keeps going when the tax system is down. And our customs system read the 10 supplier invoices in a 62-page shipment, matched every line on quantity, weight and price, and caught that the declaration already filed counted 1 invoice where the shipment had 10. See the work
Questions
What finance teams ask first.
What about invoices with no purchase order?
It codes them from the vendor’s history and your rules and sends them to the right approver. Anything it isn’t sure of goes to a person, flagged.
How long does it take?
It depends on the job, and the quote says it. Our last two client systems took days to build, not months.
What happens to our data?
The system reads only what the job needs. We use AI providers’ business APIs, which don’t train on your data.
Bring us your AP inbox.
Show us a month of supplier invoices. In 30 minutes we’ll tell you what the system would take off your AP team, how we’d measure it, and a price range.
Fixed price per job, quoted after the callhello@harmoni.sh
Discovery call30 min · Google Meet